I have always enjoyed going to conferences - hearing about others' research, showing my work and participating in scientific discussions and networking events. Still, I didn't realize quite how much planning it takes to organize such an event until June this year when the ALLODD 1st Training School & Networking Meeting took place in Barcelona, Spain. As prof. Xavier Barril’s ALLODD ESR, I had the chance to be part of the organization of the Barcelona meeting events - the Allosterism & Drug Discovery Conference and the ALLODD Training School. Being on the organizational team, I learned all about the little details of scientific meetings and experienced a real organizational process - from having a well-planned program and interesting speakers to thinking about coffee breaks and networking events; from counting numbers and budgets to sending organizational emails to participants. After successfully going through the ups and downs of conference organization, I decided to prepare myself a list of important points on how to plan scientific events. Here are my 7 tips for future conference organization:

1. Always think about the budget. Whatever your budget is, you always have to think about how to fit the event expenses in it. There are many ways to expand a budget but if it is limited you need to make sure to cover as much as possible with it. This always includes expenses for speakers, coffee breaks, conference rooms and spaces and other networking events. If finances are running short you can try to reduce the bills by choosing the basic coffee break offer or inviting speakers who are closer to the conference location. There are many ways to fit into the budget and you should always keep a track of it.
2. Plan the program early on. Conference program planning is definitely not a straightforward process. Now I am seeing it more as a never-ending cycle. First, you think about the theme of the meeting, build the ideas of the talks on diversity and relevance and contact potential speakers. But then things get interesting - people already have other conferences to attend, they are not available or simply not answering their emails. And then you have to rearrange the program on availability again and again. A lot of things can go sideways and finding suitable speakers takes time so the earlier you start planning this the better!
3. Good advertisement is important. Making your event and its program known to as many people as possible will not only increase the interest in it but also the participants’ list and, if applicable, your budget. Having an interesting program and putting it in the announcement of the event is essential! Also, don’t forget to post about it on various and relevant social media.
4. Think about the participants. When you get the advertisement up and going, that’s your cue to concentrate on the participants’ registration. Preparing registration forms, sending confirmation emails and updating the registered on organizational details are good practices that speak well about the conference. Keep in mind that this also helps you keep track of the numbers and set a limit for the number of conference participants, if needed. After the event, it is also valued if you provide attendance certificates to the participants.
5. Booking places has its surprises. As soon as you have a general idea of the conference numbers, it is essential to start booking rooms and conference spaces. Still, you might stumble on unpleasant surprises - the rooms you prefer might be unavailable, the perfect venue for your networking event could be already taken, or there might be problems with air conditioning and space for the coffee breaks. Whatever unplanned things happen along this process, don't stress and be open to alternatives. There is always a way to build a great conference!
6. Don't forget the small details. I cannot even list all the small things you have to keep in mind while organizing a conference but I will mention my favorite ones. Name tags for the participants, gifts for the speakers, water and other amenities; Registration desk, microphones and multimedia in the rooms; A chairperson for every session, poster session organization and networking event planning. You can always think of ways to make the conference experience better, and learning about it comes with practice and even more so from being on the other side as a participant.
7. Enjoy the event. The best advice I can give my future self for conference organization, apart from planning earlier and taking care of the people, is to be present and appreciate the event itself. Probably, mistakes will be made and things may go wrong along the way, but instead of stressing out, fix them as you can, and don’t forget to be proud of your organizational work. On this note, I have to say that being part of the organization of the second ALLODD meeting has been a great experience for me and I am thankful to my supervisor prof. Barril and to prof. Curutchet for including me and ESR4, Özge Ergun, in the planning process - teaching us the essentials of conference organization. Putting in all these efforts made being part of the meeting even sweeter and I cannot wait for the next ALLODD events and planning the next conference.

Happy moments from the ALLODD 1st Training School & Networking Meeting included below!

My PhD experience as part of the ALLODD network and project started some days before my official working day in late January 2022. Just a few days before, I came to explore the city and start adjusting myself to it. The beautiful and romantic atmosphere, the landscapes that the city of Budapest allows you to appreciate are overwhelming. I had never been in this city before, but I felt not so far from home, maybe this was also due to some companion of trip in the first days, but this is another story.

What I would like to focus on is my 6th month period spend here as a PhD student referring to how we perceive time, as someone once said “a year can be the longest or the shortest of your life” (even though we are talking about a half a year this time). The very first working day seems to be so far now but at the same time these full 6 months filled with tasks and events have passed so fast that it doesn’t really feel like half a year. I remember the first day to be caught by the beauty of the building I am currently working in, and the campus surrounding it: I was excited to start this new adventure. Having travelled for several Erasmus projects I took part in, I understood that just after colleagues and network for me the workplace contributes to appreciate what I do. Entering the lab for the first time I felt welcomed, one of my supervisors here introduced me to the group, and my meeting with lab colleagues was making me think glad and happy.

This first impression turned into something real the following days when starting to work. I can say that even though at the start can be a little shy talking with new people everyone showed to be welcoming and available anytime into answer you and dedicate you part of their time and this I really appreciate, and I thank them for it. The next day the work officially started: a project on HDAC8 inhibitors which revealed to be not as easy as predictable. The challenges I believe are those who shape us or shape our thoughts and if we can find a way of learning from that we maybe really could get to reach something good for our own personal and professional growth. Not just challenges but also having the chance to share and learn from more expert figures is something really important and which in my opinion can really drive the scientific progress. This is what I feel getting through the ALLODD network, to be driven somehow in what we do, which of course is not just internationally expressed but also related to the single labs. That said, so the ups and down of research already made their way toward me, but I liked it and I like the challenges, so I started giving myself to it in order to find solutions to the problems and I think several teachings came to my way.

As the first months passed by university events and responsibilities started to approach: exams courses and dates to establish, educational activities, the first meeting in Vienna for the ALLODD project together with some other small tasks, there was little time for stalling! I was thrilled at doing things, completing tasks and assuming responsibilities and meeting other ESRs like me extending our experiences and connections throughout national borders. From my point of view I could particularly appreciate the first ALLODD meeting cause it allowed us to introduce ourselves and while starting creating a network it give us the opportunity to get to know the people taking part in it, have some practical and also psychological training, lectures and experience whose lessons I will never forget and which I believe were really good to introduce as a start point in the first period of our PhD. I liked we had the chance to get to know more about the project, the scheduled events and exchange periods and other Professor and researcher of the ALLODD network, listen to their ideas and experiences, and of course it was also pretty nice to had a walking tour in the city!

Following this just other 3 months have passed filled with new deadlines, new project starting, webinars, reports, the journal clubs, and a new event from the ALLODD was already on the way: the Barcelona workshop. Two days of conference and three spent between presenting our work, training, and experiencing other scientists’ work and realities. Everything was well planned and organized, and we also had the chance to meet and live a little the city together with the other group members. It felt particularly intriguing even to get somehow in touch with other representatives and partners of the consortium through their intervenes and in break times and to deepen some concepts and approaches, and the contrast of previous and new research approach or strategies, all this especially well highlighted in the round tables.

So far, I am so glad to be part of this consortium I am happy I will have the chance to travel and exchange with the industrial world which I never experienced until now and have taken part to these events. It is nice to have the chance to get to know people from different background working together and share experiences and goals towards the common target which is allostery. I hope and I am sure our contribution in this will be important, and that the resources a network and in particular this network can bring will come up useful for understanding and exploring allostery. I am looking forward to other events and opportunity that this founded project will allow us to experience.

On February 2022, I officially joined the MSCA – ITN – ALLODD as an early-stage researcher (ESR) at Merck Healthcare KGaA (Darmstadt, Germany). MSCA – ITN program aims to promote international and interdisciplinary collaboration.
 
As part of this training program, we first met in Vienna in April; you can find some blogposts below. In today´s blogpost, I would like to talk about the 1st training school & Networking meeting which was held in Barcelona. As covid restrictions were slightly less important than in Vienna, this workshop was the opportunity for most of the consortium members to attend in-person.
 
The workshop started with a 2-day conference focusing on allostery in drug discovery with various speakers working both in industry and academia and sharing different perspectives of the topic. The first lecture was held by Dr. Jean-Pierre Changeux, the world-known scientist who described the concept of allostery in 1965. One of Jean-Pierre´s key message was serendipity: an unplanned fortunate discovery (like penicillin). Although, his advice was also to do not misinterpret data, for example receptor dimerization should always be taken in account. I hope I will be as quick-witted as he is at 86 years old !
 
The third day was dedicated to the presentation of our research project. I really enjoy having some more description and going a bit more into details and objectives of each PhD project. Although I am the only ESR working on new biological entities (NBE), the so-called antibodies-derived “nanobodies” gained attendees´ attention.

The industry vs academia perspectives monopolized once again our conversation as we also discussed about our career plan. As I always have been working in industry, become a Scientist in a pharmaceutical company is a natural move for me, I have never thought about changing my career plan. Nevertheless, during our PhD we are going to acquire several skills that will be useful and valuable for a broad range of career plans outside R&D (marketing, venture, …). Furthermore, the application area is neither blocked by our PhD project, Dr. J.P. Changeux studied marine biology and then dedicated all his life to neurobiology and enzymology. My advice will be: learn; read as much as you can, try to deeply understand the concept, do not hesitate to ask questions and share your knowledge.  
 
During this workshop, we also had the opportunity to meet other PhD students working also on allostery. This was very valuable for me as I realized the power of the MSCA ITN program: “Connecting knowledge to grow a network− growing a network to explore/share knowledge” as we said in Vienna. Especially for me, being an industrial PhD student, having many interactions with the academic world and with people all over Europe working on the same topic will for sure empower my work. In addition, as an ESR I must perform three secondments that will not only allow me to adapt to a new country but also to learn new technics and participate to this collaborative project. This workshop was also an overview of the upcoming months as I will spend 3 months in beautiful Barcelona, working on FRET assays with Prof. Carles Curutchet.
 
To conclude, I am delighted to have joined such a collaborative network and I am looking forward to seeing every member of the ALLODD consortium. Next workshop will be co-organized by the University of Strasbourg and Merck Healthcare KGaA, stay tuned.

Starting a PhD, most students are technically well-prepared for conducting research. Freshly graduated from Master programs, we are used to quickly grasp the theoretical backgrounds of different fields, translate them into experiments, and prepare fancy slides for presentation. Yet, what happens in-between, and after reading papers, pipetting colorless liquids, or writing code is not very well covered by lectures and practical courses. Despite early insight into academic and industrial working environments through internships and lab rotations, many potential pitfalls, and strategies to deal with them are only encountered, when already knee-deep into a situation that requires certain experience to handle. Needless to say, we as PhD students of the ALLODD ITN are in an especially challenging and equally exciting position, as we are not only facing a behemoth of scientific work but also have to adapt to different countries, cultures, and working environments, within a variety of events and secondments. On top of that, the ongoing COVID-19 pandemic took a toll on most parts of our social and academic life, which was often substituted by virtual solutions, leaving many of us isolated. Of course, the possibility of online participation simplified many aspects, as for example not having to travel and doing other things in parallel while listening to talks. However, meeting someone through a monitor after repeatedly asking for visual and auditory functionality often left a weird, unnatural feeling, making fruitful networking even harder. Many would also describe the months of virtual meetings as mentally exhausting – a feeling that has also been coined ‘Zoom fatigue’ (Yes, that is a real thing. You can read more about ‘Zoom fatigue’ here).

In an attempt to escape the virtual void of Zoom and Microsoft Teams, almost all members of the ALLODD ITN gathered in person in Vienna for the first Workshop & PhD Induction Course. With its tight schedule of seminars spiked with coffee breaks, lunch, and dinner, the workshop left no space for ‘Zoom fatigue’. Apart from the networking and scientific exchange, the setting between original Viennese ‘Figlmüller Schnitzel’, a piece of breaded meat that is famous for being larger than the plate it is served on, and ‘Stiegl’ beer, allowed us to meet each other under natural, non-virtual circumstances. For me, this natural setting significantly simplified building connections; connections that most definitely facilitate collaboration and promote a comfortable working atmosphere, which in turn, is necessary when working together as closely as required within the ITN.

Connecting and networking aside, the workshop also featured seminars that provided tools for communicating and personally dealing with conflict and failure, which, as noted in the beginning of this blog, are often not part of common university curricula. Yet, these tools can be considered pivotal strategies for being professionally and personally successful along the way and after our PhD studies. The keywords that were central in one of the seminars that I would like to highlight here, are work-life balance and resilience. The point that struck me most, mainly because I never thought about it this way, is that a healthy work-life balance and resilience are not only impaired by external stress factors such as harsh deadlines and scientific drawbacks but rather by our own reaction to those factors. These reactions are often characterized as perpetuum mobile-like loops that are built up by negative thoughts that lead to emotions and physical sensations that we cope with by quick fixes or so called ‘band aids’, whose negative consequences in turn lead to new negative emotions. The important point here is that realizing what the drivers of those loops are, enables us to break them or even rewire them to create positive loops. Learning this at the very beginning of our PhD studies that are paved with potential stress factors, is undoubtedly a valuable lesson that I can only recommend spending time on as early as possible.

As the pandemic seems to calm down, at least for now, I am certain that we are lucky to escape the tiredness of staring into our monitors displaying windows of our favorite video conferencing software again and, are able to meet in person for the next consortium event in Barcelona in June. Until then, I hope you enjoyed this blog post and the event in Vienna as much as I did!

In October 2021, I embarked on the journey of pursuing a PhD as an early-stage researcher (ESR) in the ALLODD consortium at the Janssen Pharmaceutical Companies of Johnson & Johnson (Belgium). As I suddenly find myself six months into this track, I would like to reflect on my experiences so far as a PhD student in industry, life in Belgium, and on being part of the consortium!

Pursuing a PhD degree in the modern day and age often goes paired with moving to a new country, and this was no different for me. After my graduate studies in Leiden (the Netherlands) and some project work at Uppsala University (Sweden) and the Technical University of Munich (Germany), I moved to Belgium to start the PhD at Janssen. That’s quite a few countries in the past few years I’ve lived in, and in fact there’s only more to come with several secondments planned for the PhD! Moving to a new country can always present some challenges, and, in my experience, the most impactful one is language. Living in a country where you cannot communicate easily in either English and/or the native language can quickly make you feel isolated from the community. Do not underestimate this. But, being a native Dutch speaker, this was no issue for me in Belgium. In fact, I have never been able to settle so quickly in a new country. Finding great housing options without exorbitant rent was never so easy, and the culture here is truly epicurean.

One of my first experiences with this culture of enjoying good food and drinks was an event organized by the PhD & Postdoc community at Janssen: the “Bierolade”. This is an amalgamation of the Dutch words for beer (bier) and chocolate (chocolade), and, as the name suggests, it involved a sitology expert teaching us the wonders of combining the taste of different beer styles with their perfectly complementing types of chocolate. A delightful experience that I would recommend anyone to try! My favorite combination was a bitter beer together with Sicilian pistachio chocolate, but I am sure there are still some fantastic other combinations to discover.

Returning to the equally wondrous world of doctoral studies, a common topic of discussion I hear among students in the pharmaceutical sciences is the question of whether to stay in academia or to pursue a position in industry, and how different industry and academia really are. While it is certainly too soon for me to fully analyze the differences between the two at this point, I would like to make this a recurring theme in future blogposts in the hopes that it might help anyone on this matter. For now, an interesting aspect I found in this regard is that I was encouraged to read, read, and read for the first few months of the PhD. Naturally, I cannot say if this is different from starting as a PhD in academia, and I am sure it will also depend on the supervisor(s), but I must say it is truly empowering to deeply study the ins and outs of current approaches and insights in the field before setting up your own experiments and methodologies.

It does, however, bring an interesting psychological aspect to the table as well, as not performing experiments for months might make you question whether you are “doing enough” to progress your PhD. In this respect, it is important to realize the implications of the alternative. That is, rushing to choose and setup a methodology without properly understanding its pros and cons will likely lead to scientifically unfounded decisions that you may not be able to justify down the road. However, by then you would be so deep into the chosen methodology that you would not want to abandon it all and start again. Or you do start again, but then you lose the gain of speed you decided to favor earlier. As such, I heartily recommend any starting PhD not to worry about producing results early on and instead focus on getting a good grasp on the current state of the field.
This subject of mental fitness actually provides a perfect segue into the last topic I would like to address in this blogpost: the first ALLODD meeting. Just this month, almost all students and professors in the consortium met in Vienna to get to know each other and enjoy several workshops. The highlight of this trip for me, besides meeting my wonderful colleagues of course, was a workshop on work-life balance. During this training, the instructor shared a powerful lesson that I will cherish for the rest of my PhD. Namely, they proposed the idea of seeing bad thoughts as bees. For instance, if there is an upcoming presentation or, say, you are writing a blog for the whole world to see and judge, you might find yourself questioning whether your work is “good enough” to share. If you interact with this thought too much, it could invoke a fear of how much you will embarrass yourself, and you might become stressed about the whole situation. So, let’s visualize this doubtful thought as a bee or a wasp. Indeed, if a bee is flying close to you, the best thing to do is to just ignore it, and it will be sure to fly away. Choosing to interact with it, however, and trying to hit or shoo it away will only result in the bee constantly coming back and possibly hurting you.

As an avid fan of the Beatles and annoying puns, I could not resist also taking this final lesson as the basis for the title of this blogpost. I hope you enjoyed the first of many more posts to come on my journey in the ALLODD consortium. And remember, if the title is too much on your mind, just don’t interact with it, and it will be sure to fly away!